How To Register

GW's online registration system is called the GWeb Information System. This page will guide you through the mechanics of how to register.

Preparing to Register

To learn about registration policies and dates, see Courses and Registration. Find out what courses are offered by consulting the SPHHS course schedule; if you need more information about a course, refer to the undergraduate course descriptions or graduate course descriptions. After you meet with (or email with) your faculty advisor, you are then ready to register.

It is best to register early, as some classes fill up. Students who register on or after the first day of classes are charged a late registration fee.

You will need the following to register by GWeb:

• The Course Reference Number (CRN) - Make sure you have the correct Course Reference Number (CRN) for each of your courses. This is a five-digit number and is required to identify the department, course, and section you are selecting when registering. Each course and most laboratory and discussion sections will have a unique five-digit CRN. Course reference numbers change each semester. Be sure to use the most up-to-date course schedule to obtain CRNs.
• Your Nine-Digit Identification Number - For Spring 2006 registration, the user identification number is your Social Security Number (SSN). If you did not have an SSN at the time of admission, GW has assigned you a nine-digit identification number which has an "@" symbol before the first digit. After Spring 2006, GW will begin to use an alternate GW Identification Number.
• Your Personal Identification Number (Pin) - This is a six-digit number assigned to new students upon admission. Your six-digit number is your birthdate in one of two formats: (a) your birth month and year, plus the number 99 (MMYY99); or (b) your birth date in MMDDYY format. Example: If you were born January 14, 1976, try either 017699 or 011476 for your PIN. During your first GWeb registration you will change your PIN to a code that only you should have access to. This number, together with the nine-digit identification number, creates a unique combination designed to ensure private access to your file. It is extremely important that this number be kept confidential. When you change your PIN, you will be asked to submit a security question that only you would know the answer to. If you have forgotten your PIN, you will have to answer your security question in order to reset your PIN. If you have been locked out after 5 unsuccessful login attempts, please fax the following, clearly labeled as a PIN Reset Request, to the Banner Security Office at 202-994-0722:
• a copy of your GWorld card (or a government-issued ID);
• the last 4 digits of your User ID; and,
• a phone number at which you can be reached
• Alternatively, you can stop by the Information Systems and Services office in B-148 Rome Hall (located in the basement of the Academic Center at 801 22nd St.) to have your PIN reset.

Step-by-Step Registration Procedure

• Access the online registration system by going to the My GW homepage and clicking on 'GWeb Info System.'
• Enter your nine-digit student ID number and six-digit PIN on the login screen to view the Main Menu. Click on the 'Student Records and Registration Menu', then on the 'Registration Menu'. When selecting the option to Register, Drop, and/or Add Classes, you will be prompted for a term. Select the correct upcoming semester. Simply enter your desired Course Reference Numbers into the numbered boxes and click on Submit Changes. You will immediately see if you have been successful or be shown any problems with your requests.
• You may add additional courses by entering them in the numbered boxes. You may drop a course by selecting the Drop option in the Action Column next to the course you wish to drop. If any of your course(s) have a range of credit hours, the GWeb system automatically defaults to the lowest number of credits. If you wish to change the credits, return to the Registration Menu and click on "Change Credit Hours" to make the changes. When you are finished, you can print out a copy of your schedule by selecting the appropriate button at the bottom of the same page. Please be sure to review your schedule to make sure that it is correct.

If You Have Trouble Registering

When registering on GWeb, you may encounter a variety of error messages; to understand these error messages and what to do when you get them, click here. Some common examples:

• The message "Please contact the registration administrator for your time ticket" means that you were not eligible to register at that time. Refer to the www.gwu.edu/~regweb/Reg_sched_Fall_2005.htm web site for exact days and times to register.
• If you have any holds on your student account, they must be cleared prior to registering. For details, see the 'Holds' section, below.

If you are having trouble with or have forgotten your PIN, please follow procedures above.

In the following situations, online registration is problematic. You will need to complete a Registration Transaction Form (RTF) and submit it to the SPHHS Office of Student Records:

• If you are registering for more than one "topics" (PubH 209) course, the GWeb system sees these as duplicates.
• If you are a joint or dual degree student, the GWeb system will generally not process your SPHHS registration.
• If you are adding/dropping courses after the first day of class, and are petitioning to have late fees waived: see Courses and Registration for more detail.
• If courses are closed or require departmental or instructor approval.
• If you are registering for a course through the Consortium of Universities of the Washington Metropolitan Area, please refer to the Student Handbook for registration procedures.

If you are a NEW student, and have followed the above procedures but are unable to register on the web, please contact the SPHHS Office of Admissions for assistance.

If you have problems registering on the web after you have accessed the system for the first time, please contact the Office of Student Academic and Career Development Services for assistance.

The Registrar's Office is also available to assist you; please see "For Additional Information or Help" at the bottom of this page.

Holds

Holds can prevent you from registering, adding, and dropping classes, receiving transcripts, obtaining grades, or graduating. Holds are placed on a student's account for various reasons, for example: money due to the University, library fines, advising holds, immunization requirements not being met, academic requirements, etc. Students should check their account on GWeb at least three days prior to their registration in order to have time for holds to be cleared. To view any possible holds, click on "Personal Information Menu" then click 'View Administrative Holds.' To clear a hold, contact the office that placed it.

After You Register

After web registration is completed, GW will send you a copy of your schedule within seven business days of registration. Any changes in class location or other information will be reflected on your invoice schedule, if possible. If you do not receive your schedule and invoice within seven days of registration, please call the Student Accounts Office, (202) 994-7350. In the instances where bills are not received by mail in a timely manner, students remain responsible for prompt payment of bills.

Please review your Schedule and Invoice materials carefully and note your payment due date. Return the top portion of the Schedule and Invoice to the address on the form to confirm your registration even if no payment is due.

Changing Your Schedule

If you wish to drop a course with full refund of tuition and fees, you must process the withdrawal before the official start of classes. (Registration hours conclude at 8 p.m. on the last business day before the start of the new semester.) Dropping a course once classes have started leaves you liable for tuition and fee penalties. Late adds are also subject to additional fees. For further details, see Courses and Registration.

Visiting (Non-Degree) Student Registration

Visiting (non-degree) students are eligible to register for GW courses on a space-available basis. To apply for admission as a non-degree student, complete the online application through the Office of University Students (OUS) [ http://www.gwu.edu/~ous/ ]. A one-time $25 application fee must be paid to complete the online application process. The fee is waived for those who enrolled in GW courses in the past and for current GW faculty and staff members using their tuition benefits. Note that it is not necessary for non-degree applicants to include references, test scores, and transcripts. Information about how to register for a course is also available at the OUS website. Please remember that completing registration incurs financial obligation. Students from institutions in the Consortium of Universities of the Washington Metropolitan Area should register for GW classes through their home institution.

Caution

Abuse of or unauthorized use of the GWeb Information System is prohibited; anyone disrupting normal use of computer facilities or otherwise interfering with legitimate use of University systems is subject to prosecution.

For Additional Information or Help. . .

Visit the website for the Registrar's Office or call 202-994-4900 for assistance. If you are hearing impaired, please call the Registration TDD phone (202) 994-4883 from 8 a.m. - 5 p.m. only, Monday through Friday. The Registrar's Office is located at 101 Rice Hall, 2121 I Street, NW, Washington, DC 20052.

Staff in the SPHHS Office of Faculty and Student Services are always willing to help as well.