Forms  |  Policies
Last Updated December 16, 2011
Office of Human Research

IRB Submissions

I. DETERMINE IF A PROJECT IS HUMAN SUBJECTS RESEARCH

These worksheets serve as guides to help investigators determine if research requires submission to the Office of Human Research (OHR).

1. Human Subject Research Determination Worksheet

2. FDA Human Subject Research Determination Worksheet (for clinical investigations).

- If you are not the PI, you should first discuss your research with the PI before submitting this form
- If you are unsure, the OHR will review completed forms upon request.

II. DETERMINE IRB REVIEW CATEGORY

Decision Charts (New Studies)
Work your way through decision charts 1-8 to determine IRB review category. This will also determine which forms to use (Exempt, Expedited or Full-Committee).

III. NEW STUDY SUBMISSION INSTRUCTIONS

If you determine you are conducting "human subjects research", complete the follwoing:

1. Consult the Submission Checklist to determine all materials to submit and retrieve appropriate forms from appropriate review category.

2. Complete CITI Training requirements or include proof of equivalency.

3. An IRB number will be assigned upon receipt of all new submission.

4. Submit 1 typed hard copy of all documents with signatures to the front desk "in-box" (or by mail) at the Office of Human Research at GWU Medical Center (Ross Hall), 2300 I St. NW, Room 613, Washington, DC 20037.

IV. IRB SUBMISSION FORMS
For New & Ongoing Studies

After determining your review category using the Decision Charts, find the appropriate forms under one of the following review categories:

Exempt Review Forms

Expedited Review Forms

Full Committee Review Forms

HIPAA
HIPAA Forms
Additional forms for studies using protected health information.

Sponsored Clinical Trial Forms
Western IRB Forms

Researcher Responsibilities FAQs
- Responsibilities After Initial IRB Review for Expedited and Full Board Studies/FAQ
- Responsibilities for Exempt Research/FAQ

Link to Forms Tool
Quick Links to OHR Forms for Desktop

 

 

****************************************************************************************************************

TURN AROUND TIMES, etc. Here's what happens after you submit:

  1. Pre-evaluation: Your submission is first pre-evaluated by an IRB Analyst for completeness and clarity, who will contact you within 5 business days of your submission date with an initial correspondence. The analyst may request preliminary submission edits.  If your study is greater than minimal risk, you will be asked to make/submit 15 copies after all issues are resolved.
  2. Formal pre-review: For minimal risk studies, a pre-review of the study submission will be conducted by an IRB Analyst. You will receive a progress update email from an Analyst after completion of step #1. This email will inform you of any requested edits and work with you to resolve them. Time to completion varies with complexity of outstanding issues. Above minimal risk (“Full-board”) studies will be formally reviewed by the full IRB Committee according to our posted Submission Deadlines.
  3. Final review: An IRB Designee will then conduct a final review of the study and render an evaluation of your study submission following the completion of step # 2.
  4. Resolve submission issues. The IRB Designee or IRB Committee will either issue an approval or ask for final edits to your submission materials. The IRB Analyst will inform you of these final requested edits and work with you to resolve them.
  5. Upon approval, you will be emailed approval letter and stamped versions of any materials that will be viewed by subjects or the public (consent forms, flyers, surveys, etc).

* Please be aware that this entire review process may take at least 4 weeks to complete, with longer times for study review depending upon any issues that would need to be addressed.

 

** Please expect that an IRB of Record request will take up to 2 weeks to complete (or possibly more). This time frame depends on the time it takes for required signatures to be obtained from all institutions/parties involved in the agreement.

GWUMC
Office of Human Research
2300 Eye St., NW - Ross Hall 613 Washington, DC 20037
Phone: 202.994.2715 Fax: 202.994.0247 Email: ohrirb@gwumc.edu